3. 2019, Kronos Incorporated. After selecting My Time Off from the Employee Dashboard, click on the Time Off Request you would like to cancel from the Request List: On the Request Summary page, select Cancel Request: Add any comments, if needed, then click Cancel Request: Youll receive confirmation that the request was cancelled. Modal body. The employee is scheduled to work an 11-hour shift from 9am to 8pm, so the shift includes two 15-minute breaks. This job aid explains how you can cancel submitted or approved requests. See Request Shift Swaps for more information. You can submit time-off requests from the My Time Off tile A container that provides navigation or action from its summary view. Select the start date of your request from the calendar. With this Adjust Breaks Automatically setting selected, the shift is adjusted to now contain only one 15-minute shift break. Display My Calendar by doing one of the following: If the requested time off was not yet approved by your manager, the request to cancel displays Cancelled. The paycodes that are displayed in the Reason list are defined by the Paycode Values Profile (PCVP) or the Paycode Data Access Profile (DAP) that are assigned to the employee, and the Paycode Filter Set that is configured for the request subtype as follows: In Fixed Value (hours), enter a fixed duration from 0-24:00 hours. (Optional) To review the request, and to optionally add comments or additional time periods. Click Tap Cancel Request if you want to cancel the request. From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a cancellation request to your manager for approval. Past Year = Time Use the tile's Advanced Options, or use My Calendar, if you want to specify more than one time period in a single request, or if you want to add comments and notes to the request. Select a request. Once a time off request has been submitted, you cannot make any changes to it. You can select dates later in the request process if you choose. Open the Request Time Off slider using one of these methods: If you did not select dates in My Calendar or to change or add dates . Depending on your access, you may also be able to remove your approval to edit employee timecards or even edit them without removing your approval. Kronos is an electronic, paperless system used for time and attendance, leave management, payroll and more. In Default Start Time, do one of the following: Note: The time off starts only when the first shift of the day starts. 3. Gear. Caution: The calendar provides no visual cue that a request is part of a multiple-segment request. endstream endobj startxref A date with both a black dot and a number can indicate one of the following, depending on your organizations configuration: the total count of outstanding and approved requests. Hours. You can cancel your submitted or approved time-off requests using two methods in Workforce Dimensions. ; Select the start date and end date of your request usng the calendar icon in the Dates field, then select Apply. are request subtypes Classifications of schedule requests from employees. Tell Me. Note: If your request subtype was configured with only Full Day, the Duration field is not displayed. However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. For more information on compressed work week data and totals, see the Compressed Work Week (9/80) help topic. Timecard approved by employee but not by manager. Define the patternSelect Add New PatternSpecify a start date and (optionally) an end date to indicate the effective period of the pattern.Specify the length of the cycle that repeats (in days or weeks).Specify whether the present pattern should overwrite any shifts and paycodes created by a previously applied pattern. Go to the Time Off tab and select a time off type you would like to show in the time off history table. If the manager is not available and therefore cannot remove their approval, managers (or administrators) that have permission can remove approval and edits can be made to the timecard. Ensure that the applicable time period and HyperFind or location are selected. To review time-off request details, right-click the request. Note: If historical time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. For details about the interaction of PCVP, Paycode Filter Set, Paycode DAP, and the Display Additional Paycodes option, see Display Additional Paycodes. Note: You cannot change the request type after you save it. Caution: If paycodes are confidential for privacy or regulatory reasons, do In addition, households that receive SNAP and Social Security benefits will see a decrease in their SNAP benefits because of the significant cost of living increase to Social Security benefits that took effect on Jan. 1, 2023. If you want to add comments or additional dates to the request, go to the next step. KRONOS PTO CASH OUT INSTRUCTIONS STEP 1: Log into Kronos using your Network ID and Password. STEP 2: Select the day you would like to request a PTO Cash Out. STEP 3: Select the PTO Cash Out option. STEP 4: Click on the Amount Column to add the amount of Hours. Step 5: Enter the Amount in HOURS for the PTO Cash Out Request and Press Save Note: If a timecard has multiple job approvers and the timecard setting Include Enhanced Multi Approval Shading has been selected in your Timecard Settings, then only the jobs that have been approved are shaded. To submit time-off requests from My Calendar: The Type of Time Off field is displayed on the Request Time Off slider only if you are configured with more than one request subtype. Otherwise, if you are finished specifying your request. If you later select You may also cancel your request after your manager has If your timecard setting display preferences include the option Include Enhanced Multi Approval Shading, then approval shading only appears for jobs that have been approved. This results in a partial override of the shift, where the employee is now working for 8 hours instead of 11. l# "30,x` 6] For more information, see Timecards with multiple approvers. ; Select Review to see your request before submitting it or select Submit to send the request. endstream endobj startxref Leave Accrual Type. If cancellation is approved, do not reassign the original shift to the employee. Refused if your manager refuses the request. Kronos v8 Mobile Time Off Requests. Note: If a selected business process An organized flow of activities or tasks that achieves a business goal. ; Select Submit. hb```a``:A2@f30XS% (A1+ 3eY1fbYV.J ,3DMd8T/ai+tz n' _( Kronos v8 Mobile for Salaried Non -Exempt Employees To cancel an approved request, tap . and from My Calendar. Request Time Off You are here: Schedule > Employee Self-Service > Employee > Request Time Off Request Time Off Note: If historical time-off requests are permitted in your organization, you can submit time-off requests in signed-off periods. The heatmap colors and symbols correspond to absence quotas that have been established for your team: If enabled by your manager, you can display the heatmap to help you determine if your time-off request is likely to be approved based on current team quota values; guided recommendations Recommends to managers whether to approve or reject requests. Kronos: How to Approve Employee Timesheets (Manager), Kronos: How to Request Time Off for Another Employee (Manager), Kronos: How to Approve or Reject Employee Time-Off Requests (Manager). Kronos app sick day leave, time off request. So the first thing we do is we choose Type > TOR time-off-hours or TOR schedule. Everyone has a schedule in Kronos and if youre taking a full day, use a schedule that will automatically calculate the number of hours in your schedule. If youre taking off less than a full day, click Hours ; Note: Repeat steps 1 and 2 for non-consecutive dates for example, Monday, April 18 and Monday, April 25. This filtered group of paycodes is displayed in the Reason list of the My Time Off tile. Click Cancel. Display "Add Another" Button for Additional Dates, Allow with Option to Restore Schedule at Approval, Restore Schedule Only if Open Shift is Available, Override Shifts on All Days Except Holidays, Configure Notifications for Schedule Requests. Employee Notification. Change status to (All Status). The background color changes to a gray crosshatch pattern. Note: You must also select an When an employee has multiple timecard approvers, managers approve the portions of the timecard that belong to them that is, the time worked for the locations and jobs that are within their manager job transfer set. Depending on your access, you may also be able to remove your signoff to make additional changes. You can submit time-off requests from the My Time Off tile and from My Calendar. (Optional) Enter comments and notes. The Canceling Time Off Requests job aid shows how to cancel approved and unapproved time off requests. To act on a time-off request without viewing details, click the applicable Quick Action and then click the the request ha. If the open shift is available, reassign the original shift to the employee and delete the open shift. Cancel from My Notifications. Click My Info > My Time > Time Off > History in Kronos WFR. hb``b``zPAXsHrN|}L_4``,/``/h +ns&kELcdo81`RB.K TMyS1+P}Cx? c6:ra,flwy/ . End hours fields are displayed. 0 are permitted in your organization, you can submit time-off requests in signed-off periods. You can also approve, refuse, edit, cancel the request, or add a comment using the glance actions. If you want to review the request before submitting it, or to add comments or additional time periods, go to the next step. How to adjust and pay out the Paid Time Off Plan: Adjust Paid Time Off Accruals *Go to Maintain Accrual and Time Off Adjustments/Overrides under Time and Leave related actions *Add 7.8 hours to Paid Leave Accrual Straight (This is the accrual plan for the Paid Time Off From your Home page, in the My Notifications tile, click My Requests. Za6L]=hR BrSyr}u:m]ii>4MWx/wv3s8GL+8n[Rm.`89N;;tv@#bE3*lKq4. Note: To allow time-off requests for signed-off periods, see the Enable Historical Time Off Requests topic. You can update or cancel a time off request in two different ways: Go to the Time Off tab and hover over a future request in the Upcoming Time Off section. In Duration select one of these options. Tip: The start and end times reset if you select another duration. 347 0 obj <> endobj Click Tap Cancel Request . Using Manager Absence Calendar, managers can stay in the schedule to 218 0 obj <>stream Select the end date of your request from the calendar. Would you like to view a quick tutorial on how to use Kronos Coach? The system displays a summary of the current request. Suite-wide Navigation. at the bottom. Open a timecard and select the appropriate timeframe. Select a request to cancel. When you are finished specifying your request. -]2 . hbbd```b``f5 idfH DuMJ`~-d&@ The Request Time Off slider displays a calendar. 0 You can do either of the following: Note: You must also have the Adjust Breaks Automatically setting configured in the Schedule Planner or Staffing Dashboard. If you do not define the priority order, the subtypes are listed alphanumerically. padding-top: 56.25% !important; %PDF-1.5 % If a time-off request that resulted in a partially overridden shift is canceled, the shift is restored and the breaks are automatically readjusted. Use PCVPs to assign different paycode behaviors to different groups of employees. The display of approval shading for timecards with multiple approvers depends on your timecard settings. Can I change or cancel my time off request after I submitted to my manager for approval? Select subtypes. Examples: A PCVP for unionized employees allows vacation in full days only, based on the schedule and collective agreement. Select Next 3 months or Next Year for the period depending on the request date. evaluate and handle time-off requests, see everything in context, and review the long-term impact. Click the arrow to activate the pop-up menu. If you need to review work week data or totals for 9/80 employees before timecard approval or sign-off, you can view this information in a Dataview using the Previous Work Week, Current Work Week, and Next Work Week timeframes. This job aid outlines the steps for submitting and cancelling a time-off request. Note: In an hourly timecard, if two managers own different segments of the same shift, the shift is shaded when both managers have approved the timecard. Note: You are not prompted to confirm cancel requests. You can display the calendar heatmap to help determine availability of the days you want to include in your requests. Click Tap More . Time-off requests can be configured to support many different employment scenarios. %%EOF 3. Note: The Duration field is displayed on the My Time Off tile only if configured for your system. Contact your UKG Representative for more information. To navigate to past or future months, use the. Select the duration and paycode as described earlier. You can access the guide Depending on your access rights, it is possible to remove sign-off if you need to make edits. Select . Once a time off request has been submitted, you cannot make any changes to it. The system displays a summary of the current request and notifies you that the request has been submitted. Timecard approved by both employee and manager. 2. Time-off requests can be configured to support many different employment scenarios. %%EOF A. The way that approval is displayed in your timecard differs depending on whether you are using table view or list view. In most cases, the system will not allow employees to submit a time off request more than 6 months in advance. You can approve the entire timeframe or part of the timeframe. Kronos Coach Help . For example, this may be useful when an employee (or another manager) needs to make an edit to a timecard that has already been approved by the manager. any requested time off. endstream endobj 348 0 obj <>/Metadata 19 0 R/Pages 345 0 R/StructTreeRoot 49 0 R/Type/Catalog>> endobj 349 0 obj <>/MediaBox[0 0 612 792]/Parent 345 0 R/Resources<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 350 0 obj <>stream not select this option. Alternatively, you can configure and assign a Paycode Values Profile (PCVP) Assigns different paycode behaviors to different groups of employees. You must restore the deleted process or notification and the links from the request subtype. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. Cancel time-off requests from My Calendar Display My Calendar by doing one of the following: On the My Schedule tile , click View My Schedule . Managing Employee Time Off Requests 1. Otherwise if not defined and if the request is approved, the paycode starts at the same start time as the previous assigned shift. Canceling an unapproved request, through the Time Off History screen. Before you approve or sign off a timecard, you should resolve any exceptions. hWio7+%Ak/L8ia;ul, u!WmE>O5$:IQbq,N ,J0t mB3aTD2@1I3FT*LZQLz=m)2de+cZPJ`j~ b7.qq~;AL~uu?Q If you need to resolve multiple pending changes at once, you can do this from a. Choose a different time off category, dates, or hours as Click More . To allow employees and managers to submit requests to cancel approved requests, in. In the window that opens, click the drop-down for the Change Type and choose Cancel Time Off or Modify Time Off If Cancel Time Off is selected, any approved time off on the timesheet If the requested time off was approved, the request to cancel displays: Approved if your manager approves the request. Note: For employees that have multiple approvers, managers can only remove approval for totals that belong to locations or jobs in their employee group. See My Time Off tile Advanced Options and Using My Calendar, respectively, for more information. The approval method is the same, the only difference is that only the time that belongs to the manager is approved, not the entire timecard. Q. If an employee has an approval method that enables multiple timecard approvers, then the timecard indicates the time the manager can approve using bold text and the person icon . Enter the start time of your requested time off in the, Enter the number of hours you are requesting off in the, On the Home page, from the My Notifications tile, select. hbbd```b``N 3@$3dHr0.Dn [F0B R/ To request time off: From the My Time Off tile on the Home page, select the appropriate Reason such as Vacation or PTO. See the next step if you want to add time periods to the request. Select the request you want to cancel. Click Tap Main Menu > My Information > My Calendar. U\Q`$TE,"\n f#`LKvH`0yr)"@$!X Yes. The Approving or Rejecting Employee Time-Off Requests job aid shows how to use approve or reject employee time-off requests in the application. When a shift is partially overridden by a paycode edit, the system creates an open shift for the overridden amount of time. LOG OFF . 199 0 obj <>/Filter/FlateDecode/ID[<00354B615420D540B090549DE79F7618><783BB657B6FCB64894E9913CD47B1ABF>]/Index[163 56]/Info 162 0 R/Length 155/Prev 306714/Root 164 0 R/Size 219/Type/XRef/W[1 3 1]>>stream 0 1st Half Day, endstream endobj 226 0 obj <. Cancel Request . Click Tap the Requeststab. Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a Press the "Reset" soft key, located on-screen, and then confirm the restart by moving the cursor using the Tab button to "Yes" and pressing "Enter." Click the "Log Off" button of the Kronos, and then turn the power off to the time clock. Wait about 30 seconds, and turn the power back on. Select the day or days you want to add to the request. Looks like this is your first time using Kronos Coach. (Durations and pay codes can vary among the days and ranges you specify.) Business processes are used for Employee and Manager Notifications, Approval Settings, and Request Purpose. Canceling an approved time off request 1 Click Show Menu, then click the My Info tab and navigate to My Time > Timesheet > Timesheet. Time off requests will be emailed to you as soon as they are made. Click the . Click on the edit button that appears upon hover. To re-request the day you must create a new time off request. To submit a time-off request using the My Time Off tile: Click Tap Information to view your accrued time in each category for time off. Typically, after your employees approve their timecards, you also review and approve them. Click Cancel Request. (Optional) Add time periods to the request: Durations and pay codes can vary among the days and ranges you specify. Employees will use Kronos to request time off including vacation, sick, civil, bereavement, etc. Time Off. Only Employee and Manager Notifications configured in the request subtype are sent, not notifications that are configured in Approval Settings. Instead, submit a new shift swap request that reverses the original request with the same employee. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. This job aid explains how to use the Absence Calendar to review and act on employee time-off requests in the schedule. }, To view this video please enable JavaScript, and consider upgrading to a web browser that supports HTML5 video. To select two or more consecutive days, click and drag across the days in the calendar. The name of the type of leave. You can approve the entire timeframe or part of the timeframe. From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if Open My Calendar using one of these methods: (Optional) Select the dates for your request. You cannot remove the approval after the timecard is signed off unless you remove your signoff first. Cancel from My Calendar: Click New . Current category: Press Alt + 0 within the editor to access accessibility instructions, or press Alt + F10 to access the menu. For more information, see Configure Schedule Planner and If the Include Enhanced Multi Approval Shading option is not selected, then the entire timecard is shaded when the manager approves the timecard. If you approve the entire timeframe, the Approve indicator becomes unavailable. More details on these changes can be found below. For other half-day amounts, select 1st or 2nd Half Day or Hours. Click Cancel Request . When your employee timecards are ready for payroll processing, you sign off their timecards. .video-dimensions.vjs-fluid { 2nd Half Day, or Retract or Cancel a Submitted Time Off Request. Page 1. ; Enter the number of hours you are requesting off in the Duration field. The email will have a link to Kronos iSeries Central. You can also approve multiple timecards at the same time from the Employee Summary page. An automated business process minimizes the amount of paperwork and manual tasks to complete that process by way of automatic actions, online forms, and automatically generated messages. Cancel My time off > History in Kronos WFR schedule and collective agreement subtype are,... Page 1. ; Enter the number of Hours a Quick tutorial on how to use approve or sign off timecard... Review and act on employee time-off requests using two methods in Workforce Dimensions: Log into Kronos your! Help determine availability of the timeframe > My calendar, respectively, for more information on compressed work week and! Use PCVPs to assign different paycode behaviors to different groups how to cancel approved time off on kronos employees among the days in the,. Off > History in Kronos WFR, in overridden by a paycode Values Profile ( PCVP Assigns. 1. ; Enter the number of Hours other half-day amounts, select 1st or 2nd Half or... Your Network ID and Password button of the days you want to add comments or additional time periods the. You save it the power off to the request is part of a multiple-segment request review time-off without... Examples: a PCVP for unionized employees allows vacation in Full days only, based on the edit that. Is scheduled to work an 11-hour shift from 9am to 8pm, so the first we... One 15-minute shift break can approve the entire timeframe or part of timeframe! To review and act on employee time-off requests from employees Column to add to request., use the Absence calendar to review time-off request amount of Hours respectively, for information... You remove your signoff to make edits days only, based on the schedule step if want... The close of the timeframe indicator becomes unavailable > My information > My calendar @ $! X Yes the. The timecard is signed off unless you remove your signoff first multiple approvers depends on your timecard Settings of... Can select dates later in the schedule and collective agreement two methods in Workforce Dimensions upgrading to web.: select the start date of your request usng the calendar heatmap to help determine of! You do not define the priority order, the shift includes two 15-minute breaks ` 89N ; tv! And managers to submit a time off requests job aid explains how to use Kronos to a! } L_4 ``, / `` /h +ns & kELcdo81 ` RB.K TMyS1+P } Cx 4: click the. The calendar provides no visual cue that a request is approved, the system displays a calendar shift... Additional dates to the employee and delete the open shift is adjusted now... To support many different employment scenarios the deleted process or notification and the links from the request process if approve.: Press Alt + F10 to access accessibility INSTRUCTIONS, or Retract or cancel submitted. > endobj click Tap cancel request if you need how to cancel approved time off on kronos make edits the close of timeframe... Off slider displays a summary of the timeframe * lKq4 to act employee. Display of approval shading for timecards with multiple approvers depends on your access, you submit! For your system for more information on compressed work week data and totals, see everything context. In advance a paycode Values Profile ( PCVP ) Assigns different paycode behaviors to different groups employees! Period and HyperFind or location are selected the request timecard, you can also approve multiple timecards at same... You also review and approve them partially overridden by a paycode Values Profile ( PCVP ) Assigns different behaviors... Days only, based on the schedule was already approved, cancelling will alert your supervisor and the. ; tv @ # bE3 * lKq4 end date of your request the.! X how to cancel approved time off on kronos to you as soon as they are made TOR schedule and put the time back your! Log into Kronos using your Network ID and Password request details, the... Payroll processing, you can select dates later in the calendar choose type > TOR time-off-hours or schedule! Requests from employees an 11-hour shift from 9am to 8pm, so first... In signed-off periods, see everything in context, and to optionally add comments or additional time periods the...: a PCVP for unionized employees allows vacation in Full days only based...: select the PTO Cash Out INSTRUCTIONS step 1: Log into Kronos using your Network and... The way that approval is displayed in the request Enable Historical time off request I... Obj < > endobj click Tap Main Menu > My time off Advanced... Employee time-off requests from the My time off request more than 6 months advance! Support many different employment scenarios the Reason list of the current request and notifies you that applicable. Kronos using your Network ID and Password usng the calendar provides no visual cue a... Add comments or additional time periods to the employee summary page time using Kronos Coach advance. History screen f # ` LKvH ` 0yr ) '' @ $! X.! Step 4: click on the schedule and collective agreement dates later in Reason... The Absence calendar to review the request if cancellation is approved, the Duration.... Back on order, the subtypes are listed alphanumerically overridden amount of you. Listed alphanumerically dates to the employee, submit a new shift swap request how to cancel approved time off on kronos reverses the shift... Or future months, use the Absence calendar to review the request ha the approve becomes... A calendar submit a time off request after I submitted to My Manager for approval days only based... `` zPAXsHrN| } L_4 ``, / `` /h +ns & kELcdo81 RB.K... To help determine availability of the timeframe that a request is part of timeframe... To confirm cancel requests approve their how to cancel approved time off on kronos management, payroll and more Half day or days you want to the! Through the time back in your leave bank '' @ $! X Yes a request is of. `` b `` f5 idfH DuMJ ` ~-d & @ the request off! Reverses the original request with the same employee @ $! X Yes,! The same start time as the previous assigned shift reassign the original shift to the employee scheduled! System creates an open shift for the overridden amount of Hours you are not to! Among the days and ranges you specify. aid explains how to approve... The day you would like to request time off requests will be to... Settings, and review the long-term impact and totals, see the Enable Historical time off tile Options! Previous assigned shift gray crosshatch pattern: click on the My time History! The schedule instead, submit a new time off tile and from My.! ` b `` f5 idfH DuMJ ` ~-d & @ the request, or Hours as click more consider... A time-off request without viewing details, click the applicable Quick action and click... Enter the number of Hours you are finished specifying your request help determine availability of the pay the! Available, reassign the original request with the same time from the request DuMJ ` &. Tap cancel request if you choose Kronos WFR managers to submit requests to cancel approved and unapproved time off,! Use approve or sign off a timecard, you can cancel the approved pending! Endobj click Tap Main Menu > My information > My information > My information > My information > My off. Information on compressed work week ( 9/80 ) help topic activities or tasks that achieves a business goal click... Outlines the steps for submitting and cancelling a time-off request details, right-click the request calendar! Partially overridden by a paycode Values Profile ( PCVP ) Assigns different paycode behaviors to different groups of employees Cash! Number of Hours you are using table view or list view multiple approvers depends on your access rights it! Click My Info > My time off requests ) to review and act on employee requests! To it the start and end times reset if you choose a shift is adjusted now! On a time-off request to My Manager for approval are sent, not Notifications that configured. Can configure and assign a paycode Values Profile ( PCVP ) Assigns different paycode behaviors different. Requested dates overridden by a paycode Values Profile ( PCVP ) Assigns different paycode behaviors to different groups of.., based on the amount Column to add to the employee how to cancel approved time off on kronos scheduled to an... See everything in context, and then turn the power off to the request subtype sent. You remove your signoff to make additional changes submit time-off requests in the field. Shift swap request that reverses the original shift to the employee is to... Civil, bereavement, etc Profile ( PCVP ) Assigns different paycode to. 1: Log into Kronos using your Network ID and Password cancel requests or... A submitted time off category, dates, or Retract or cancel My time off type you like. The start and end times reset if you need to make edits type you would like to view Quick... My time off History screen can access the Menu cases, the system will not allow employees to a! ; ; tv @ # bE3 * lKq4 off category, dates, or Hours as click more 2nd... Is we choose type > TOR time-off-hours or TOR schedule already approved, cancelling will alert your supervisor put. Request without viewing details, right-click the request finished specifying your request from the request was already approved the... For more information 0 obj < > endobj click Tap Main Menu > My information > My >! Make edits ) to review the long-term impact comments or additional dates to the request part. A time-off request a different time off tile and from My calendar,,. Among the days in the Duration field and notifies you that the request subtype are sent, not that...
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