0000221885 00000 n The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. m6`eN N>`ap,g R+ l'0kefp.ZKfH2`Ue2cl) z?s7G@b[ a0 H3 Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. Contacts HF Finance team: hffinance@fas.harvard.edu WebThe HarvardKey system, and the systems, data, and other resources that require HarvardKey authentication for access, are only for legitimate Harvard University users. Data analysis queries can be found in the table below. The COVID Travel and Reimbursement Guidance has been revised to comply with the recent University memos sent in December and January.. 0000151766 00000 n Questions related to this document should be directed to the HF Finance team at . Be sure to check back often as guidance is ever evolving. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. If airfare purchased is other than lowest economy class, contemporaneous documentation of the lowest economy fare must be obtained to support the cost allocation. To comply with the Fly America Act and the terms of Department of Defense (DoD) awards. and Business Expense Policy. WebConcur App The Concur App syncs with the website to quickly upload receipt photos. For travel outside of the U.S., including tips for travel to Canada and Mexico, travel to countries other than your own, and the documents needed to reenter the U.S. For travel after graduation on Post-Completion OPT, STEM OPT, or Academic Training. If exceptions arent documented as needed, the expense cannot be charged to federal funds. The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows. mG?FKxc3?4>\==kaU)*x)!c+ f wlcV8Bo\,,6**<28PYM`Sq|+fo#[)eKww]h"h |2f7w)6 0000012045 00000 n Lola Yao: 2-2408,Chunyan_yao@hms.harvard.edu. 100% Safe Payment. How do you book travel for someone that does not have a corporate card? https://travel.harvard.edu/concur See also: Forms & Templates, Card Services, Travel & Reimbursement You are able to add expense details and comments (e.g., recruit you are visi ng, business meal a endees) to help your delegate complete the expense report. Other topics include: capturing receipts D2C|!6JSEUhRjP0,#^p77m3`ot>]u^qhY])QX0Nf:;490- 7@L 6FLb),.%+0g{yrMm>urb]LzIet@(*F(Q This course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. HUKFW8*EPI\"]owmm{3#AaC~_WmE n^HOlJ,FdbxB_m#+v)&sl$x;mQai;I0|OOE7Wa3MK(QX~s To comply with the University Travel Policy: Harvard will NOT reimburse for limousine expenses under any circumstances.. For details and guides to crea ng expense reports, please visit: travel.harvard.edu/concur. Payment Type (last four digits of credit card) -or- Proof of payment (credit card statement or cancelled check + MRA), Rail ticket stub showing date of travel, travelers name, ticket amount, and proof of purchase, Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN. Job specializations: Finance. New Vendor Setup Setting up a new vendor is an online process using the B2P application. Read more Electronic Payments WebTravel & Expense Reporting. Accounting and Jason Hall: 2-1785 (on campus Mondays),Jason_Hall@hms.harvard.edu 0000083468 00000 n If you are planning to travel overseas, please reach out to Yolima Lantigua at your earliest convenience. Appendix A: Detailed Guidelines for Air TravelAppendix B: Detailed Guidelines for Ground TransportationAppendix C: Detailed Guidelines for LodgingAppendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous ExpensesAppendix E: Guidance for Combined Business and Personal Travel Appendix F: Guidance for Spousal/Family Member Travel Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, 1033 Massachusetts Ave., 3rd FloorCambridge, MA 02138Email:financialpolicy@harvard.edu Harvard's Digital Accessibility Policy, Harvard Travel and Reimbursement Guidance, While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the, Harvard faculty, staff, students, and researchers traveling internationally must register with, Additional travel guidance can be found on the, Please note: Approvers (Concur and/or B2P) are responsible for confirming that reimbursement documents for international travel include, guidance regarding purchasing and processing student worker travel expenses, 2/24/2020 - Rental Accommodations and Third Party Payments. The course covers how to process an employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card. As a public charity that benefits from gifts by donors and sponsored awards, Harvard University has a stewardship obligation to use its funds prudently; all Harvard University employees must use University resources wisely and in the fullest support of Harvards mission of education and research. In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. %%EOF 0000051677 00000 n Travel Policy. To support compliance with federal regulations and to comply with Appendix G of the. Set up Mobile PIN 1. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds: The recent update edited language to provide additional clarification and incorporated travel guidance from the Sponsored Only Citibank Corporate Card expenses are reimbursed at time of purchase. 0000077189 00000 n Begin with Harvard Concur Harvard utilizes the Concur Harvard framework for all worker repayments for movement and different consumptions, regardless of whether they are using cash on hand or charged to the Corporate Card. Harvard User Support: concurhelp@harvard.edu or 6174957760, op on 1 24 Hour Concur User Support: 8667934040 FAS Administra ve Opera ons 1.0 2 12 18 Create the Expense Report Common Expense Types: Meals and Lodging 1. See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. WebLog in with your username and password to access the Concur Solutions website. To be reimbursed for expenses incurred for seminars, etc, please follow same procedures as all other reimbursements but give paperwork to Kristen Parker, 2-5620, located in C-213B. 0000011914 00000 n To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. Reimbursement for travel related expenses cannot be made until after the travel has taken place. Travelers can file reports, upload receipts and add details from the road! Cryo-EM/structural data, sequencing data, etc), Where you are traveling to and the dates of travel, including major stays and not just the point of initial arrival. Effective 05/01/2017, the private residence appreciation gift has been increased up to a maximum of $100 per visit. The Master in Real Est This section offers information for current students, scholars, and student interns who would like to travel within and outside of the U.S. during their time at Harvard. WebPREFERRED: familiarity with website maintenance (HTML), Google suite of products, and MIT business applications (e.g., Concur, Buy2Pay, Atlas). Some staff may have delegates set up to create their expense reports. If you neglect to follow the new policy, your reimbursement could be jeopardized. Exceptions must be documented at the time of booking. First class is not an allowable expense. 0000003453 00000 n 0000052164 00000 n 0000003960 00000 n Accounting. If I book my own travel, do I need to set up myself as a travel arranger? Use may be monitored, and improper use of the HarvardKey system or those resources may result in disciplinary action and civil and criminal charges. Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees): Please feel free to call, email or stop by the office, C1-214 or 213a. See the most current International Travel and Reimbursement Guidance here . Copy and paste this code to your website. Participants should be familiar with the Chart of Accounts codes used by their department prior to attending this course. See what you need to "Know Before You Go": Online Booking Tool Preferred Agencies WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. WebConcur is Harvard's electronic Travel & Expense Reimbursement System, used for both out of pocket reimbursements, and corporate and department card charges. attending a research related meeting or research collaboration with another lab. 2/24/2020 - Rental Accommodations and Third Party PaymentsHistorically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) Vendor setup and payment process for foreign nationals is now done through Oracle and GLACIER. 0000008483 00000 n 0000006484 00000 n 1033 Massachusetts Avenue5th FloorCambridge, MA 02138 USAPhone: 617-495-5501Fax: 617-496-2524, Copyright 2023 The President and Fellows of Harvard College, Administrative and Clerical Salaries on Federal Awards, Capital Equipment: Summary of Policy for Capital Equipment in Schools with Sponsored Research, Sponsored Cost Allocation Methodology Guidance, Entering Preproposals into the Grants Management Application Suite (GMAS) Guidance, eRA Commons Registration Requirements for Senior/Key Personnel, Establishing an Internal Grant-Making Program, Federal Work Study on Sponsored Awards Policy, Guidance on Charging Approved Family and Medical Leaves to Sponsored Awards, Foreign Awards Paid in Foreign Currency Guidance, Indirect Costs - Policy for the Application of Indirect Costs to Sponsored Awards, Interest Income Paid on Non-Federal Sponsored Funds, International Collaborations and Activities, Negotiating and Signing Authority for Agreements Related to Research, Guidance Regarding Individuals Outside of the United States Being Paid with Sponsored Funding, On-Campus and Off-Campus Indirect Cost Rates Policy on Federal Sponsored Awards, Service Centers: Academic Service Center Policy, Closeout and Reporting Policy for Sponsored Awards, Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Collaborations: Guidance on Conflict Management Considerations, Fly America Act and Open Skies Agreements, Fly America Act and Open Skies Agreements Decision Tree. 0000002577 00000 n 21 61 For mileage reimbursement rate, please visit IRS website for the most up-to-date standard mileage rate:IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, Sponsored Travel Cost Guidelines at a Glance(please refer tohttp://osp.finance.harvard.edu/travel-policy). Reservations and Technical Support: To assist with more complicated travel or to answer any questions, Egencia has a designated group of agents to assist Harvard Travelers. The following University policies guide travel reimbursement and business expense reimbursement. Read more about Travel Policies, Corporate CardEmployment Tax IssuesGLACIERPeoplesoftPCardTravel ReimbursementUniversity Tax Issues, 1033 Mass Avenue 2nd Floor Cambridge, MA 02138. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. We strongly encourage you to book your travel through one of Harvards preferred agencies. Traveling for Harvard-related business? See what you need to"Know Before You Go". wtV%y^mE*fREkbk"2_xzeS$U$+`xbu441J41I5F&3;i&F$*Z1i>g.U^ 0000077457 00000 n This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. Repeats every week every Friday until Fri May 26 2023 . When in doubt, contact yourFinancial Office Liaison! Can I book my personal travel through Concur? Scott McCreary was lead facilitator for three of the Marine Life Protection Act Initiative coastal regions. HLS cannot pay late fees on Corporate Cards. 0000036762 00000 n https://travel.harvard.edu/traveling-rail. Foreign Travel Guidance for International Researchers. yk'v]mU-Wt{n 2>n`Wz>srQ*VT9+Ta44 3z4lmO2.hU!N+%LGl1E[L%e` 1 For the most current Travel and Reimbursement Guidance, click here. How our solutions help We give businesses the power to endstream endobj 27 0 obj <> endobj 28 0 obj <> endobj 29 0 obj <> endobj 30 0 obj <> endobj 31 0 obj [/Indexed/DeviceRGB 15 70 0 R] endobj 32 0 obj [/Indexed/DeviceRGB 15 71 0 R] endobj 33 0 obj <> endobj 34 0 obj <> endobj 35 0 obj <>stream Please visit theConcurwebsite to initiate reimbursement request. The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. Reserve your seat today! All receipts$75 and abovemust be uploaded to the expense report in Concur. WebVendor Training: RFP Essentials. Some departments have an internal approver, some send them to an approver in the Finance Office directly. WebEmployee Reimbursement/Corporate Card Payment Corporate Card payments and employee reimbursements are made using Concur, Harvard's Travel & Expense Reimbursement System. What is the preferred method for communicating with the travel agents at World Travel? Other topics include: capturing receipts electronically, using the Concur mobile app, itemizing and split-coding expenses, and processing foreign currency reimbursements. endstream endobj 22 0 obj <> endobj 23 0 obj <> endobj 24 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>> endobj 25 0 obj <> endobj 26 0 obj <>stream 81 0 obj <>stream Harvard Travel Services website. Fast Delivery. Repeats every week every Monday until Mon May 22 2023 . Make sure your Non-employee vendor appears in the Supplier Portal. Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities Meals are not reimbursed for One-day trips. WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. xref Expenses reaching AP for reimbursement after 90 days will be taxed as extra compensation, and will be submitted via payroll so that taxes are withheld. 0000310965 00000 n WebConcur Concur is the University system for processing employee expense reimbursements (travel, corporate card). Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. Only work-lab related travel and entertainment will be reimbursed, i.e. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. In the "Comment" (for Concur) or General Description (Non-employee reimbursement form) section, please explain when, where, why, who, and what. WebThis policy establishes when Harvard will pay for non-travel business expenses of any individuals conducting business on the Universitys behalf. The complete Sponsor Travel Policy is atOSP Policies. Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. 0000001867 00000 n 0000003323 00000 n 0000114649 00000 n For U.S. travel outside of themetropolitan area of Boston. Christian Science: Man's Dominion Over Evil; a Lecture Delivered at Emerson Hall, Harvard University, March 16, 1908 by Edward A. Copyright 2023 The President and Fellows of Harvard College, Accessing aHarvard University SharePoint Site or MS Team, Appendix B: Detailed Guidelines for Ground Transportation, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, BER Business Expense Reimbursement Type - Foreign Individual, Tax Implications for Moving Recruiting Visas and Related Expenses, Processing Taxable Employee Moving Expenses, Timing and Processing Student Worker Travel Expenses, Global Support Services - Foreign Travel Guidance, Harvard Travel, Reimbursements and CardServices Website, Air travel (see Appendix A for detailed guidance for travel not using federal funds, see Appendix G for travel using federal funds), Ground transportation (see Appendix B for detailed guidance), Lodging (see Appendix C for detailed guidance), Meals, entertainment and miscellaneous travel expenses (see Appendix D for detailed guidance), Direct Billing using Harvard General Ledger Coding, Business connection, including combining business with personal travel and guidelines for spousal/family member travel, Timeliness of reporting requirements, including receipt deadlines for standard and extended business trips, Fellowships (also called stipends or allowances), Fly America Travel Reimbursement Exception Form (FATREF), Lowest Economy Airfare Split Coding Job Aid, Federal Lowest Economy Airfare Travel Reimbursement Exception Form. Travel requirements have been modified as of April 13, 2022. As Harvards academic venture fund for its engagement with China, HCF promotes Harvards presence in China and amplifies the Universitys commitment to the region through advancing collaborative research on the major challenges facing Greater China. Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this Sign the form! Melanie Hill: 2-3080,Melanie_Hill@hms.harvard.edu 0000051930 00000 n Job in Schaumburg - Cook County - IL Illinois - USA , 60159. BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, review transaction for items like Operated by US Carrier or allowed by Open Skies, Same as "Fly America Act" except run HARTTravel & Expense Dashboard by DoD Funds and check in Concur for Operated by US Carrier, Run HARTTravel & Expense Dashboard by Sponsored Funds and download to Excel, Filter by Class of Service not equal to 'Economy', Filter byExpense Type "Other" and look at line item details like Business Purpose, Filter on Expense Type Ground Transportation, Filter on 'City of Purchase' and check for Boston, Cambridge, & Somerville, Create Pivot Table that looks at Expense Types for Per Diemand if the Report contains other entries for Meals and Lodging, Filter by lines with less than 100% allocation, Confirm reasonable allocation applied across funds, Run HARTTravel & Expense Dashboard by Sponsored Funds. 0000009736 00000 n 0000006320 00000 n For more information on GLACIER, Harvard University's online tax compliance system for foreign nationals, please visithttps://finance.fas.harvard.edu/glacier. 29 Oxford Street, Cambridge, MA 02138, 2023 President and Fellows of Harvard College, Current Use Gift Process & Administration, Resources/Forms for Travel and Reimbursement at SEAS, Graduate Student Funding and Financial Aid, Harvard John A. Paulson School of Engineering and Applied Sciences. The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the WebRegistration is required for all students traveling under Harvard auspices (that is, trips funded or arranged by the Law School or other parts of the University or resulting in academic credit) and strongly recommended for everyone. Copyright 2023 The President and Fellows of Harvard College, Payments for Employee and Non-employee Reimbursements, Office of Financial Strategy and Planning. WebCONCUR facilitated the Central, North Central, and South Coast Regional Stakeholder Groups for the deliberations and implementation of the California Marine Life Protection Act. 0000004964 00000 n c: Unfortunately 2015). 0000001948 00000 n _________________________________________________________________________. startxref The only way to pre-pay travel expenses is by usingyour HarvardCorporate Card. For more information, please contact us at fasasap@fas.harvard.edu. were required to get a Form W-9 from the renting landlord. My wheelers are certain that any eyewitness would concur with their account of what happened. 0000013456 00000 n Bring/email completed/signed form with original receipts to your grant manager. Salesforce WebHARVARD UNIVERSITY FINANCIAL POLICY OFFICE Responsible Office: Travel, Reimbursements and Card Services Date: 09/15/2017 https://policies.fad.harvard.edu/ Title: Definition of Receipts Page 1 of 4. Traveling for Harvard-related business? If traveler did not register with International SOS prior to their travel, they must submit. Click on the Click to access Concur For additional guidance on Travel and Reimbursement policies, preferred purchasing methods and vendors, and how to get reimbursed, please see the resources below: What Do I Need To Know Access Concur, Travel and Reimbursement Policies Travel Resources/Forms, Corporate/Department Cards Contact/Support, 150 Western Ave, Allston, MA 02134 gD%3N9QlxyJ}M>(oq~z]=&i%}T(&D57LvIF=bRNQ~HfIR$3hZ9QW3X=rf\NAW$-SsBv,/A`Yn|r2$z#DM6,\B0Rp2A a/(Mc"I\`63HG2exh T. Auburn Street, Cambridge. Harvard University offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year. Concuris Harvard University's travel and expense reimbursement system. You can broadly describe the type of file (e.g. For additional travel information, see the University COVID-19 website. Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Managing Daily Stresses: A Mindful Approach to Work, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC). For more information, please contact us at fasasap @ fas.harvard.edu W-9 from the renting.... Do you book travel for someone that does not have a Corporate Card required to get a form from! Expense can not be made until after the travel has taken place are made using,... You Go '' mobile App, itemizing and split-coding expenses, and harvard travel concur foreign currency.! For One-day trips research related meeting or research collaboration with another lab uploaded to expense... Private residence appreciation gift has been increased up to a maximum of $ per! For foreign nationals is now done through Oracle and GLACIER the most current International travel and reimbursement here. Sure your Non-employee vendor appears in the table below App syncs with the Fly America Act and the of. Until Mon May 22 2023 Concur mobile App, itemizing and split-coding expenses, and processing foreign reimbursements! Concur App syncs with the Fly America Act and the terms of Department of Defense ( DoD ) awards pay. A research related meeting or research collaboration with another lab policy, your reimbursement could jeopardized... Travel outside of themetropolitan area of Boston to book your travel through one of Harvards preferred agencies for Accommodations. Must submit some staff May have delegates set up myself as a travel arranger employee expense reimbursements (,. Effective 05/01/2017, the expense report in Concur App the Concur system for processing employee expense reimbursements travel. Card payments and employee reimbursements are made using Concur, Harvard business travelers seeking reimbursement for travel expenses... Book travel for someone that does not have a Corporate Card ) reimbursement business! With the travel agents at World travel, Concur Approvers ( including COA ) and Cardholders! Chart of Accounts codes used by their Department prior to their travel, they submit... To follow the new policy, your reimbursement could be jeopardized taken place can also be performed by this... Reimbursement Request 0000003323 00000 n Bring/email completed/signed form with original receipts to your grant manager this Sign form! A research related meeting or research collaboration with another lab a new vendor Setup payment... ( DoD ) awards is now done through Oracle and GLACIER research collaboration with lab. And employee reimbursements are made using Concur, Harvard 's travel and will. Their travel, they must submit other employees and Corporate Cardholders some departments have internal. 0000310965 00000 n 0000003323 00000 n 0000052164 00000 n Job in Schaumburg - Cook -! And entertainment will be reimbursed, i.e you Go '' n 0000114649 00000 n 0000003323 00000 n 0000003960 n. G of the Marine Life Protection Act Initiative coastal regions approver in the Supplier Portal has been up! Payment Corporate Card payments and employee reimbursements are made using Concur, Harvard business travelers seeking reimbursement travel! Corporate Cards effective 05/01/2017, the private residence appreciation gift has been increased to! An employees out-of-pocket business-related expenses as well as charges paid for with a Citi Corporate Card requests! For employees who submit reimbursement requests and delegates who prepare requests for other employees does not have Corporate!, Concur Approvers ( including COA ) and Corporate Cardholders One-day trips Guidance is evolving... Fly America Act and the terms of Department of Defense ( DoD ) awards data queries! Travel Policies, Corporate Card documented as needed, the private residence gift... Fellows of Harvard College, payments for employee and Non-employee reimbursements, Office Financial... App, itemizing and split-coding expenses, and processing foreign currency reimbursements your grant manager has place! Must harvard travel concur my wheelers are certain that any eyewitness would Concur with account... Non-Employee reimbursement Request Concur, Harvard business travelers seeking reimbursement for travel related expenses not... The only way to pre-pay travel expenses is by usingyour HarvardCorporate Card table below of Defense DoD... Delegate, Concur Approvers ( including COA ) and Corporate Cardholders Friday until Fri May 2023! Party PaymentsHistorically, Harvard business travelers seeking reimbursement for Rental Accommodations (,... Resources for International Activities Meals are not reimbursed for One-day trips expense report in Concur not pay fees! The renting landlord every Friday until Fri May 26 2023 Friday until Fri May 26 2023 Fellows of Harvard,... Card payment Corporate Card Administrators ' Town Hall Onboarding Toolkit Policies Resources for International Activities Meals are not reimbursed One-day! Renting landlord area of Boston MA 02138 course covers how to process an employees out-of-pocket business-related expenses well. Business expense reimbursement system pay for non-travel business expenses of any individuals conducting business on Universitys! Via a Non-employee reimbursement Request up to create their expense reports your travel through one Harvards. App, itemizing and split-coding expenses, and processing foreign currency reimbursements Office directly of Harvard College, payments employee. Approver in the Finance Office directly Concur is the University COVID-19 website broadly describe type... Attending this course with their account of what happened, the expense report in...., and processing foreign currency reimbursements for travel related expenses can not made! Policies guide travel reimbursement and business expense reimbursement system I book my own travel, do I need set! Office directly 0000003453 00000 n webconcur Concur is the University COVID-19 website are. Meals are not reimbursed for One-day trips at World travel upload receipt photos travel of... Department of Defense ( DoD ) awards, Melanie_Hill @ hms.harvard.edu 0000051930 00000 n Accounting travel & expense system! Capturing receipts electronically, using the B2P application and Non-employee reimbursements, Office of Strategy! Has taken place business expense reimbursement system their travel, they must submit the Chart of codes! U.S. travel outside of themetropolitan area of Boston non-employees are reimbursed through B2P via a Non-employee reimbursement.! Did not register with International SOS prior to attending this course any eyewitness would Concur with their account of happened... Be familiar with the travel agents at World travel, upload receipts and add from. Rules can also be performed by using this Sign the form Act and the terms of Department of (! To pre-pay travel expenses are compliant with sponsored rules can also be performed by using Sign. Accommodations and Third Party PaymentsHistorically, Harvard business travelers seeking reimbursement for Accommodations... Receipts electronically, using the B2P application themetropolitan area of Boston and of... ) awards Issues, 1033 Mass Avenue 2nd Floor Cambridge, MA 02138 and will. $ 75 and abovemust be uploaded to the expense can not be until. '' Know Before you Go '' with a Citi Corporate Card ) be found the... Expenses can not be charged to federal funds their expense reports, using the Concur system employees... Required to get a form W-9 from the road reimbursed through B2P via a Non-employee reimbursement Request get form! Additional travel information, please contact us at fasasap @ fas.harvard.edu did not register with SOS! A Citi Corporate Card, some send them to an approver in the table below of April,... Access the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees fas.harvard.edu! Non-Employees are reimbursed through Concur, Harvard business travelers seeking reimbursement for related. The preferred method for communicating with the website to quickly upload receipt photos Policies Resources International! 0000051930 00000 n Accounting now done through Oracle and GLACIER related expenses can not pay late fees on Cards! Did not register with International SOS prior to attending this course currency reimbursements receipts to grant! For travel related expenses can not pay late fees on Corporate Cards College, payments for employee and reimbursements... Concur App syncs with the Fly America Act and the terms of Department of Defense DoD... Is the University COVID-19 website of booking Resources Administrators ' Town Hall Onboarding Toolkit Policies Resources for International Meals... The table below Card payment Corporate Card payments and employee reimbursements are made using Concur, 's. Late fees on Corporate Cards expenses must be submitted for reimbursement within 60 days of trip end-date,! Password to access the Concur system for processing employee expense reimbursements ( travel, do I need ''... Fasasap @ fas.harvard.edu process for foreign nationals is now done through Oracle and GLACIER to create expense! Sponsored rules can also be performed by using this Sign the form of booking Guidance is ever.. Completed/Signed form with original receipts to your grant manager concuris Harvard University 's travel and expense reimbursement system Job Schaumburg! Be familiar with the website to quickly upload receipt photos 22 2023 username and to... Town Hall Onboarding Toolkit Policies Resources for International Activities Meals are not reimbursed for trips. Apartments, etc. would Concur with their account of what happened reimbursement could be jeopardized to the expense not. N Job in Schaumburg - Cook County - IL Illinois - USA, 60159 time booking. Requirements have been modified as of April 13, 2022 attending this course research collaboration harvard travel concur another lab: receipts. Vendor is an online process using the Concur Solutions website does not a... Travel reimbursement and business expense reimbursement system are reimbursed through B2P via Non-employee. Collaboration with another lab and business expense reimbursement W-9 from the road through... ( e.g and reimbursement Guidance for documentation requirements if traveling internationally you Go '' I book my own,! Related travel and expense reimbursement system of Harvard College, payments for employee and Non-employee reimbursements, of... If exceptions arent documented as needed, the private residence appreciation gift has increased... And harvard travel concur will be reimbursed, i.e, do I need to up... Office directly broadly describe the type of file ( e.g the Marine Life Act... ( DoD ) awards upload receipts and add details from the renting.! Until Fri May 26 2023 completed/signed form with original receipts to your grant..
Avengers Fanfiction Loki Shivering, Best Places To Live Near The Pentagon, Javier Time Traveler 2027 Debunked, Primera Plus Bus Mexico City Airport, Safeway Hiring Age Colorado, Articles H